Our comprehensive packages promise to fulfill all aspects of the college search and application process. By enrolling in a package, you are agreeing to adhere to the requirements for each member of our partnership, including the Student (Client), Responsible Party/Parties, Parents, Guardians [Stakeholder(s)], and College Flight Path (CFP), who will provide independent, objective, and confidential high school and college admissions preparation services. Our goal is to provide transparency by explicitly outlining each member’s responsibilities in our agreement for college and postsecondary services. 

This agreement is because you have selected to engage in one of our packages:

World Explorer - 20 college apps, 36 x 1:1 hours + 25 hours of project management and essay review

Premium - 15 college apps, 25 x 1:1 hours + 20 hours of project management and essay review

Tourist - 12 college apps, 20 x 1:1 hours + 15 hours of project management and essay review

Stand By Senior Only - 8 college apps, 13 x 1:1 hours + 10 hours of project management and essay review

Students and Stakeholders Must Agree *

Scope Escalation & “Honors College / Add-On” Clause:

1. Each additional college added after contract signature beyond the agreed cap (e.g., 8, 12, 15, or 20) will incur an additional per college charge or hourly fee of $400 per hour

2. Honors College, Scholars, or Specialized Programs (e.g., BS/MD, BS/JD, Accelerated, or Honors tracks) require separate guidance and essay drafting time; a flat “Honors College Fee” (e.g., $300–$500 per add-on) or time-based fee applies.

3. Deadline for adding on additional colleges -- September 1st.

4. CFP reserves the right to decline additional work if timeframes become unreasonable or workloads become excessive near deadlines.

Essay Revision Limits:

1. The package includes up to six (6) rounds of revision for the personal statement, after which additional rounds will be billed hourly or per edit.

2. “Revisions” include any resubmissions or changes after counselor review.

3. CFP reserves the right to determine when an essay is “final.”

4. If a parent or teacher substantially rewrites an essay after it has been approved, CFP is not responsible for content or tone degradation and may charge to re-review it.

Professional Conduct & Kindness Clause:

1. Mutual Respect Requirement: All communications must be conducted in a respectful, professional manner.

2. Zero Tolerance for Abuse: CFP reserves the right to terminate the agreement without refund if a parent or student uses abusive, derogatory, or unconstructive language, repeatedly ignores communication boundaries, or fails to follow the process in good faith.

3. Examples: Includes yelling, harassment, threats, undermining counselor authority, or creating a toxic or disruptive work environment.

4. Disengagement Procedure: CFP may issue one written warning; continued behavior allows immediate termination of services with no refund.

CFP Company Hours:

1. CFP provides sessions Monday–Friday, 10 AM–8 PM EST. During peak application season, extended hours may be offered by appointment. CFP is not obligated to respond to messages outside of business hours, weekends, or school holidays.

Ownership of Work Product:

1. All tools, lists, templates, counseling materials, strategy plans, and college positioning insights remain the intellectual property of CFP. Client may use these solely for their personal application process, but may not distribute, sell, or repurpose without written permission.

CFP’s Responsibilities Include: *

1. CFP will conduct a detailed assessment of student needs through an in-depth pre-college meeting where all stakeholders are present. During this meeting, we review educational and personal histories, school records, and educational testing results. CFP will then provide a professional summary of the student’s interests, strengths, skills, academic, and extracurricular goals.

2. CFP will set up a follow-up meeting to conduct extensive research to develop a customized school list tailored to the student's interests, abilities, and needs.

3. Once the initial list has been vetted, we will identify where you should schedule tours and campus visits.

4. CFP will offer advice on securing letters of recommendation from whom and during what time frame.

5. CFP will help students practice for college interviews in preparation for their in-person visits.

6. CFP will assist with applications, including reviewing student essays, resume, activities, and supplemental essays to be completed 15 days before any proposed submission date.

7. CFP will follow up each meeting with a summary and a to-do list for future meetings within 48 hours via Custom College Plan to keep students on schedule for application deadlines. Additional information will be provided through Custom College Plan (CCP) and a CPP custom To Do list. Additional information and advice can be found on our blog and in monthly CCP letters. Text messages, social media messages, and communications sent through other channels will not be considered official nor acknowledged unless confirmed via email. CFP responds to communication within 48 business hours during peak application months (August 1 – December 31) and 72 business hours during the off-season.

8. CFP will assist with scholarship search and merit scholarship applications. All application deadlines are aligned to ensure maximum merit may be received. *Additional fees may apply, or hours deducted from a package.

9. CFP will charge additional fees for all honors college applications as they are beyond the scope of work - this includes but is not limited to: Penn State Schreyer (typically 10 additional essays that require 3 revisions (brainstorm, draft revision, polish)),

10. CFP will refer the stakeholders and student to our preferred and vetted financial aid specialist for additional support in completing financial aid documents and the appeals process for an additional fee.

11. CFP will offer insight into enrollment decisions via our checklist and postsecondary transition guidance.

12. CFP will maintain memberships and engage in continuing education in accordance with the ethical standards of IECA and NACAC.

13. CFP will maintain the confidentiality of personal information except with a client’s explicit consent or when otherwise legally mandated.

CFP’s Responsibilities DO NOT​ Include: *

1. Guarantee of admission to particular schools, as college admission decisions are made solely by the educational institution. 

2. Influencing college admissions officers.

3. Writing essays.

4. Writing or submitting letters of recommendation.

5. Completing or submitting college and scholarship applications.

6. Registering for standardized exams or sending scores.

7. Guarantee of test score improvement.

8. Filling out financial aid forms.

9. Sumitting applications.

Client and Stakeholders Responsibilities Include: *

1. The Client and Stakeholders must provide academic records, psychological evaluations (if applicable), test scores, and other materials relevant to college selection. Not having this information limits CFP’s ability to guide student searches.

2. The Client and Stakeholders must grant permission to speak with counselors, therapists, or other team members on behalf of the client as needed in our process. 

3. The Client and Stakeholders will keep CFP apprised of all updates 2 business days in advance of any meeting, including school visits, testing results, GPA updates, application status, and essays. Families must maintain open communication and reply to emails (primary mode of communication) and phone calls promptly.

4. The Client and Stakeholders will maintain communication with the student’s high school counselor and follow the requirements of the high school counseling office. This includes communication from high school personnel regarding the school’s college application procedures and internal deadlines for requesting transcripts, letters of recommendation, and other documents received from the high school. In addition, please keep CFP apprised of any relevant information.

5. The Client and Stakeholders must disclose their financial parameters when applying to colleges, for lists to be built accurately. 

6. The Client and Stakeholders must be truthful and ethical when providing student information to CFP and colleges.

7. The Client and Stakeholders must confirm that all standardized tests are completed according to our established calendar, with any changes communicated to CFP and test scores sent to colleges as required or determined.

8. The Client and Stakeholders must complete all applications and submit supporting materials (e.g., transcripts, test scores, letters of recommendation) 15 days prior to the selected deadline. EX: Early Action Deadline of 10/15, materials to be completed by 10/1. CFP does not guarantee review for essays submitted past internal deadlines.

9. CANCELLATION POLICY: The Client and Stakeholders must provide notice of cancellation 2 business days in advance of a meeting to avoid being charged $400 for a missed session. If a client repeatedly misses meetings, CFP reserves the right to reschedule at the counselor’s discretion or remove preferred scheduling priority. If more than two last-minute cancellations occur, Counselor reserves the right to charge billable hours against pre-scheduled appointments that are canceled or missed with less than 24-hour notice.

10. Clients must respond to counselor emails and scheduling requests within 2 business days during the college application cycle. CFP is not responsible for missed deadlines or reduced quality of outcomes due to unresponsiveness or failure to provide materials in a timely fashion. Failure to maintain communication after repeated reminders may result in suspension or closure of the file without refund.

11. The Client and Stakeholders are responsible for scheduling college tours and interviews.

12. The Client and Stakeholders are responsible for notifying CFP of college acceptances, deferrals, waitlists, and rejections as they arise so we can manage timely letters of continued interest and the student’s final decision.

Client (Student) Responsibilities: *

1. Clients will complete all assignments by established deadlines per CFP follow-up email and customized To Do list.

2. Clients will use Custom College Plan to maintain our shared college list.

3. Clients are responsible for requesting transcripts, recommendations, and official test scores from appropriate agencies 15 days before deadlines.

4. Clients must maintain all list management systems in their assigned high school portal (SCOIR, Naviance, Cialfo, College Kickstart, etc).

5. Clients must create all college portals and submit the STARS when applicable. Then share all portal usernames and passwords in the CCP keychain.

6. Clients will communicate any questions in writing via email to CFP.

7. The application process does not end with submit, clients are responsible for checking all college portals and remaining up to date on all communication with colleges, CFP, and school counselors. All portal logins must be shared in the CPP keychain.

8. USE OF AI AND OUTSIDE SUPPORT: Clients will write all of their essays personally; NO essays are permitted to be written by AI (ChatGPT, Claude, Gemini, etc), parent(s), or another source. Students must certify that all submitted essays and materials are their original work. CFP reserves the right to use AI detection tools and to decline to edit AI-generated content. Discovery of significant AI use may result in termination of services with no refund, as it violates ethical counseling principles, read HERE.

9. Disciplinary infractions must be shared with CFP to determine appropriate steps to share information with colleges and universities.

10. Student Will NOT: Engage in any illegal or immoral behavior that will compromise the Student’s chances of College admission. Such behaviors include, but are not limited to plagiarism, cheating on school assignments (including inappropriate use of AI), using illegal drugs (or any drugs not under the advice and care of a physician), consuming alcohol (including consuming alcohol in excess), or other illegal or immoral acts such as assault, cyberbullying, drunk driving, etc. Engage in inappropriate behavior, including but not limited to inappropriate use of electronic or social media (email, IM, chat, texting, photos, video, sound, Facebook, Twitter (X), SnapChat, Instagram, WeChat, WhatsApp, TikTok, Discord, etc.) of an embarrassing, defamatory, illegal, or otherwise inappropriate nature about Student or any other person. Student will refrain from using inappropriate language (i.e., bullying, derogatory, racist, or other bigoted language) at all times and in all media and in person. This includes but is not limited to actions such as posting pictures on social media showing consumption of alcohol, or possessing or transmitting sexually explicit photos, text, or video. If others take such actions in a “group chat,” the student will immediately exit the group and take appropriate action to distance themselves from such activities and report it to the appropriate authorities, if applicable.

11. Students must build and maintain open lines of communication with school counselors to ensure they have a relationship that will support writing a letter of recommendation, can better advocate in tricky situations like deferral or waitlist, advise them, and be the primary advocate in the relationship between the student and their intended universities.

Stakeholders Responsibilities: *

1. Stakeholders will ensure the student completes assignments via follow-up emails from CFP.

2. Stakeholders will register for relevant events, read our blog for valuable insights into the process and our approach, and keep up to date with our timely Instagram posts @collegeflightpath.

3. Stakeholders will communicate any questions in writing with CFP.

4. Stakeholders will monitor the status of the college list in Custom College Plan, email updates, and deadlines.

5. Stakeholders will adhere to all scheduling and payment agreements.

World Explorer - $3,000 deposit, 3 installments of $,3000 in each subsequent month

Premium - $3,000 deposit, 2 installments of $3,000 in each subsequent month

Tourist - $1,875 deposit, 3 installments of $1875 in each subsequent month

Stand By Senior Only - one payment of $5,000

6.Stakeholders are welcome to engage in any meetings to help your student manage this overwhelming process. All meetings will be transcribed and shared.

7.Stakeholders must set financial expectations, fill out FAFSA and CSS profile, engage with their CFP and school counselors to ensure deadlines are met to apply to scholarships and merit aid, as students are not always automatically considered.

By agreeing to these terms you are engaging in a partnership to support your student on their journey to postsecondary success. The stakeholder's violation of the agreement, particularly inconsistent communication or unethical behavior may be grounds for termination.

CFP’s recommendations are based on the accuracy of information provided by the student and CFP does not accept compensation from any institution for the placement of any student.